Connect what was ordered, received and invoiced.
ACOS / ProcureXone connects purchase orders, goods received and supplier invoices to support controlled payment review. CloudTASK gives authorised reviewers access to the configured approval functions and supporting information.
Bring the order, receipt and supplier invoice together.
Three-way matching supports review of what was ordered, what was received and what the supplier is charging before payment is approved.
Purchase order
The approved PO records the supplier, ordered items, quantities and agreed prices. It provides the purchasing reference for receiving and invoice review.
Goods or services received
The initiator records all items received or selects the items and quantities actually delivered. Receipt information remains linked to the PO.
Supplier invoice
Attach the supplier invoice to the PO for which receipt has been confirmed, together with delivery evidence and other supporting documents.
Verify the supply before approving payment.
Use the authorised order as the reference for goods or services expected.
Receive all items or selected lines and quantities. Keep evidence of delivery with the transaction.
The first review level can be configured to confirm satisfactory delivery before the requisition reaches Accounts.
Accounts and subsequent approvers review the invoice and supporting information through the separate payment approval channel.
The checks and evidence behind the payment.
Full and partial receipt
Record quantities actually received against the PO. Selected items can be received when the complete order has not yet been delivered.
Delivery verification before Accounts review
Where configured, the first approver, such as the project manager, confirms the goods and services were received in good order before the payment requisition proceeds to Accounts and later approval levels.
Review quantities, pricing and terms
Compare the purchase order, receipt information and supplier invoice. Supporting documents help reviewers investigate incomplete deliveries, differences in quantities or pricing, and other exceptions.
Supplier invoices and supporting evidence
Upload the supplier invoice for payment and attach delivery evidence or other relevant documents. Reviewers have access to the supporting information with the transaction.
Separate procurement and payment workflows
Purchase approval authorises the order. Payment requisition approval reviews the subsequent supplier payment, using its own configured channel and monetary thresholds.
Desktop, web and mobile review
ACOS provides desktop receiving and payment functions. CloudTASK provides access to configured GRN and payment requisition review and approval functions through web and mobile access.
Direct GRNs without a PO
ACOS also supports direct GRNs not linked to a purchase order. This is a separate receiving route; it does not provide the same PO comparison as the PO-linked three-way matching process.
Let’s demonstrate receiving and invoice review.
Tell us how your organisation works today. We will demonstrate the relevant ACOS and CloudTASK functions and agree on the modules, responsibilities, user access and implementation scope for your team.
Email support@itcontact.co.za · Call +27 (0) 12 997 4444