Bring approved supplier payments into a controlled batch.
Connect approved payment requisitions, supplier remittances, account reconciliation and payment batch preparation. ACOS and configured CloudTASK functions help Finance manage the work and maintain clear responsibilities.
Prepare payments from approved supplier transactions.
Approved requisitions
Begin with supplier payment requisitions that have completed the configured review and approval channel.
Supplier remittances
Prepare supplier payment remittances and reconcile the supplier statement against the remittance information.
Payment batches
Compile the prepared remittances into a payment batch for the configured review and banking process.
From approved requisition to payment confirmation.
Select approved payment requisitions and prepare the supplier remittance.
Compare the supplier statement with the remittance and investigate differences.
Combine prepared remittances into a batch and follow the configured payment batch approvals.
Use the agreed bank batch process and return payment confirmation to ACOS to mark the relevant transactions as paid.
Keep payment preparation and authorisation accountable.
Prevent duplicate batch allocation
A payment requisition may be included in only one payment batch, helping prevent the same approved transaction from being allocated to multiple batches.
Review the supporting transactions
The payment process follows the supplier invoice, related order and receipt information reviewed during payment requisition approval. Keep the supporting evidence available to Finance.
CloudTASK payment batch access
CloudTASK supports configured payment batch management and review functions alongside ACOS. User access and the batch approval responsibilities are agreed during setup.
Bank processing and confirmation
Bank batch formats and confirmation arrangements depend on the bank and implementation. Confirm the required export and import process during setup; preparation of a batch does not itself confirm that the bank has paid it.
Supplier reconciliation
Reconcile the supplier statement against the prepared remittance before completing the batch. Resolve missing invoices, credits or other differences through the appropriate Finance process.
Let’s review your supplier payment process.
Tell us how your organisation works today. We will demonstrate the relevant ACOS and CloudTASK functions and agree on the modules, responsibilities, user access and implementation scope for your team.
Email support@itcontact.co.za · Call +27 (0) 12 997 4444