Joined: 04 Apr 2005
|Posted: Thu May 14, 2009 5:57 pm Post subject: YTD / Take-On Transactons
|The payroll system allows you to alter any transaction's YTD balance in any period of the year tax, EXCEPT PERIOD 1.
Normally your first period would be the start of your new tax year and won't have any transaction balances.
When transactions are inserted and processed into the YTD (Take-On) input section, the payroll always attempts to post the new transactions inserted into YTD - over to the first period of the tax-year (period 1)
* If the payroll refuses to accept any YTD balance adjustments and indicates that the adjustments are not allowed in period 1, you have to change the appropriate branch period to . THEN you could make the adjustment and change the period back to .
To change the branch periods (if necessary)
Edit, Organisation, Master Files, Structure: Branch on the program menu
Double click the branch for the employee in question, click the periods button.
You may now change the current period (CURRENT MONTH) to  or the desired period number.
* If the payroll refuses to update the YTD balance adjustments and gives the following warning message:
"Transaction [xxx] for this employee failed to update"
"Reason: System tried to update this transaction, but the same transaction already exists in period "
How to get around the "Transaction Already Present in Period  Issue"
It indicates that the same transaction (code and description) was already processed in period 1, thus the payroll cannot make the correction as it clashes with the transaction existing in period 1.
The easiest way to get around this issue, is to log in as ADMIN (with the ADMIN password), which will force the payroll to use a distribution code and update the "duplicate" transaction successfully.
(This was built into the payroll for security and to prevent the wrongful duplication of transactions)
TO PROCESS YTD TRANSACTIONS (alter the YTD balance (take-on balances)
Process, Transactions, YTD Take-on, on the program menu
Double click the employee record to change the balance
Double click the transaction you wish to change the balance off
HINT: If the transaction is NOT listed in the YTD screen, click the insert button and select the transaction
[-] To have a NEGATIVE effect, enter a minus before the amount
[+] To have a POSITIVE effect, enter a positive amount
The transaction should now show with the amount as entered.
Should you wish to change the YTD balance for the tax-deduction,
SELECT THE PAYE-ADJUSTMENT transaction
Should you wish to change the YTD balance for the UIF deduction,
SELECT THE UIF EMPLOYER OR UIF EMPLOYEE ADJUSTMENT transaction from the list
Office: Rupert van Zyl
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